Case 1: Hiring Vietnamese personnel
Basic documents that need to be prepared include:
- CCCD/ID card of the employee (copy).
- Household registration book or residence certificate (some positions require).
- Degrees and professional certificates related to the vacancy.
- Curriculum vitae with local confirmation (depending on each business's policy).
- Health certificate (required for some specific professions).
- Social insurance book (if the employee has participated in social insurance at the previous workplace).
On the enterprise side (or the EOR unit in its name), it is necessary to prepare: labor contract, recruitment decision, registration documents to participate in social insurance - health insurance - unemployment insurance for new employees.
Case 2: Hiring foreign personnel
More complicated, need to add:
- Work permit (work permit) or written confirmation that is not subject to a work permit.
- Work visa or temporary residence card corresponding to the purpose of work.
- Criminal record (Vietnamese or foreign, consular legalized if issued abroad).
- Health certificate issued by a competent medical facility.
- Degrees and professional certificates have been consularly legalized and notarized translated into Vietnamese.
- Passport is still valid.
What do you need to prepare when hiring personnel in Vietnam via EOR?
When hiring personnel in Vietnam through an EOR service like Nhân Kiệt, businesses do not need to prepare all of the above documents themselves - just provide candidate information and job requirements, the EOR unit will guide candidates to prepare the correct documents, and directly handle procedures for applying for a work permit (if necessary), registering for social insurance - health insurance - unemployment insurance and signing a labor contract according to regulations.
Common errors when preparing documents
- Foreign qualifications that have not been consularly legalized are rejected when applying for a work permit.
- The labor contract lacks mandatory content by law.
- Delay in registering for social insurance right from the first month of work, leading to arrears later.
How long does it take to get a work permit for foreigners? Usually 2-4 weeks depending on the application and the receiving agency in each locality, provided that the application is complete and valid from the beginning.
If there are missing documents, can I hire staff in Vietnam immediately? For Vietnamese workers, basic documents can be added quickly in a few days. For foreign experts, you should prepare your documents at least 3-4 weeks in advance to apply for a work permit before the expected start date.