Decree 318/2025/NĐ-CP: labor registration and labor market information system

Article 1. Scope of adjustment

This decree provides regulations on labor registration and the labor market information system according to the following provisions of Employment Law No. 74/2025/QH15:

1. Labor registration information and the database on workers; regulations on dossiers, order, procedures, and places for labor registration; regulations on the reception, management, exploitation, connection, sharing, and use of the database on workers as prescribed in Clause 6, Article 17 of Law No. 74/2025/QH15.

2. Labor market information system, labor market information as prescribed in Clause 3, Article 19, Clause 3, Article 20 of Law No. 74/2025/QH15.

Article 2. Subjects of application

1. Employees as prescribed in Clause 1, Article 2 of Law No. 74/2025/QH15.

2. Employers as prescribed in Clause 2, Article 3 of the Labor Code No. 45/2019/QH14.

3. Agencies, organizations, and individuals related to labor registration, the employee database; building and managing the labor market information system.

Section 1

DOCUMENTS, PROCEDURE, REGISTRATION, ADJUSTMENT

LABOR REGISTRATION INFORMATION

Article 3. Subjects of labor registration

1. Employees who are subject to compulsory social insurance participation under the provisions of Clause 1, Article 2 of the Social Insurance Law No. 41/2024/QH15.

2. Employees who are currently employed and are not subject to compulsory social insurance participation.

3. An unemployed person is someone who does not have a job, is looking for a job, and is ready to work.

4. Officials, civil servants, public employees, and members of the people's armed forces are not required to register or update labor registration information according to the provisions of this Decree.

5. Workers self-declare labor registration records and are legally responsible for the truthfulness and accuracy of the information declared; employers are responsible for collecting, declaring, and providing complete, accurate, and timely information about employees when recruiting, changing, or terminating labor relations according to the provisions of this Decree; ensuring the truthfulness and accuracy of the information provided.

Article 4. Labor registration information

1. Basic information of the worker includes: surname, middle name, and given name; personal identification number; date of birth (day, month, year); gender; ethnicity; current residence (permanent residence or temporary residence).

2. Group of information about general education, vocational education, higher education, professional skills certificates, and other certificates, including:

a) Information about the highest level of general education achieved;

b) Information about the level, field of training achieved in vocational education; higher education;

c) Information about the national professional skills certificates obtained;

d) Other certificates.

3. Group of information about employment status and job requirements, including:

a) Information about current employment, including: position, job title, occupation, type of contract, workplace location;

b) Information about the employer, including: employer's name; code; type; headquarters address; economic sector;

c) Information about unemployment status, including: duration of unemployment; reason for unemployment;

d) Information about employment needs is information about the desired jobs, including: occupation, type of contract, salary and benefits, workplace.

4. Group of information about social insurance, unemployment insurance, including:

a) Information on the status of participation in social insurance and unemployment insurance, including: social insurance number, type, and form of social insurance.

b) Information on the status of receiving social insurance and unemployment insurance benefits, including: type of benefits, duration of benefit receipt.

5. Group of information on characteristics and specifics, including:

a) Information about people with disabilities;

b) Information about people belonging to poor households, near-poor households, households with recovered land;

c) Information about relatives of people who contributed to the revolution;

d) Information about people who have completed military service or service in the People's Public Security.

Article 5. Dossiers, order, and procedures for labor registration for workers subject to compulsory social insurance participation

1. The labor registration dossier is the Social Insurance Registration Declaration as prescribed in Clause 1, Article 27 of Law No. 41/2024/QH15, in which additional information specified in points a and b, Clause 3, Article 4 of this Decree is included.

Vietnam Social Insurance is responsible for issuing the Social Insurance Registration Declaration.

2. Procedure and process for implementation:

a) The employee provides the employer with relevant information in the Declaration as prescribed in Clause 1 of this Article and is responsible for the accuracy of the information;

b) The employer registers and adjusts the labor registration information for the employee when submitting the registration dossier and adjusting social insurance participation information in accordance with the provisions of the Social Insurance Law and guiding documents;

c) The labor registration information of the employee, after being received and processed by the social insurance agency, is synchronized and shared with the employee database.

Article 6. Dossiers, procedures, and procedures for labor registration for employees who are currently employed but not subject to compulsory insurance, unemployed persons

1. The labor registration dossier is an electronic Declaration according to the form issued together with this Decree.

2. Form of labor registration: Online.

3. Procedure and process for implementation:

a) Workers access the National Employment Exchange (https://www.vieclam.gov.vn) or via the VNeID electronic identification application, select the registration section, adjust labor registration information, and fill in the information in the electronic declaration form prescribed in Clause 1 of this Article;

b) The labor registration system receives, processes, and returns the successful registration result immediately after the worker completes the electronic declaration; if the registration is unsuccessful, the system provides feedback on the reason;

c) The labor registration information of the worker is updated and synchronized into the labor database.

4. In case the worker needs to search for a job, they register for job searching according to the forms prescribed in the Government's Decree on employment services either directly at the public employment service organization or online through the National Employment Exchange (https://www.vieclam.gov.vn) or via the VNeID electronic identification application.

Article 7. Adjustment of labor registration information

1. Adjust labor registration information in case one or more of the following information changes:

a) Information about position, job title, occupation, type of contract, workplace as stipulated in point a, clause 3, Article 4 of this Decree;

b) Information about the employer as stipulated in point b, clause 3, Article 4 of this Decree;

c) Information about the change in status from employed to unemployed;

d) Change from being employed or unemployed to not participating in economic activities (unable or unwilling to work).

2. The dossier, order, and procedure for adjusting labor registration information as prescribed in points a, b, clause 1 of this Article shall be carried out as follows:

a) In the case where an employee participating in compulsory social insurance has a change in labor registration information as stipulated in point a, clause 1 of this Article, the labor registration information shall be adjusted when adjusting the social insurance participation registration information in accordance with the provisions of Article 5 of this Decree;

b) In the case where the employee is currently employed and does not fall under the mandatory social insurance participation category, or is unemployed, it shall be carried out in accordance with the provisions of Article 6 of this Decree.

3. The dossiers, sequence, and procedures for adjusting labor registration information as stipulated in point c, clause 1 of this Article shall be carried out in accordance with the provisions of Article 6 of this Decree.

4. The dossiers, sequence, and procedures for adjusting information as stipulated in point d, clause 1 of this Article shall be carried out as follows:

a) The employee accesses the National Employment Exchange (https://www.vieclam.gov.vn) or the VNeID electronic identification application, selects the item to register, adjust labor registration information, and adjusts from employed or unemployed to not participating in economic activity according to the contents of the electronic declaration in clause 1, Article 6 of this Decree;

b) The labor registration system receives, processes, and returns the adjustment results immediately after the employee completes the electronic declaration. If the registration is unsuccessful, the system will provide the reason;

c) The employee's adjustment information is updated and synchronized into the employee database.

5. In the case that an employee enters into labor contracts with multiple employers and needs to update additional information, the following procedures are carried out:

a) The labor information update file is an electronic declaration according to the form issued with this Decree and documents proving the profession and workplace;

b) The registration form, order, and procedures are implemented according to the provisions in Clause 2 and Clause 3, Article 6 of this Decree.

Section 2

RECEIPT, MANAGEMENT, EXPLOITATION, LINKING, SHARING,

USAGE OF THE EMPLOYEE DATABASE

Article 8. Database on employees

1. The employee database includes the information prescribed in Article 4 of this Decree.

2. Data is collected, updated, and synchronized into the labor database, including:

a) Information specified in Clause 1, Article 4 of this Decree is verified and extracted from the National Population Database;

b) Information specified in Clause 2, Article 4 of this Decree is extracted, selected, linked, and shared from the specialized databases of the Ministry of Education and Training;

c) Information specified in points a, c, d of Clause 3 and point c of Clause 5, Article 4 of this Decree is extracted, selected, linked, and shared from the specialized databases of the Ministry of Home Affairs;

d) Information specified in point b, Clause 3, Article 4 of this Decree is linked and shared from the National Business Registration Database and other relevant databases;

đ) Information specified in Clause 4, Article 4 of this Decree is extracted, selected, linked, and shared from the national insurance database;

e) The information specified in point a, clause 5, Article 4 of this Decree is extracted, selected, connected, and shared from databases managed by the Ministry of Health;

g) The information specified in point b, clause 5, Article 4 is extracted, selected, connected, and shared from databases managed by the Ministry of Agriculture and Environment;

h) In cases where the information specified in Article 4 of this Decree cannot be collected under the provisions of points a, b, c, d, đ, e, and g, clause 2 of this Article, it shall be connected and shared from the National aggregated database and other relevant data sources.

3. Information in the labor database is updated and adjusted from the following sources:

a) Results of the implementation process of administrative procedures and professional tasks related to labor registration and adjustment of labor registration information;

b) From other relevant databases when changes occur.

4. The database on workers is built, provided, shared, connected, and centrally managed nationwide, in compliance with legal regulations on data, personal data protection, cybersecurity, and other relevant laws.

Article 9. Governing and state management agency for the database on employees

1. The Ministry of Home Affairs is the managing agency, receiving the database on workers; responsible for building and developing the database on workers.

2. The National Data Center is the unit ensuring the information technology infrastructure of the database on workers.

Article 10. Connection and data sharing in the employee database

The connection and sharing of information from the worker database from the national aggregated database, national database, specialized databases, and information systems must comply with legal regulations on data connection and sharing of state agencies in accordance with the National Digital Architecture Framework.

Article 11. Methods to exploit and use data in the employee database

1. The exploitation and use of data in the labor database are carried out through the following methods:

a) Connecting and sharing data between the national aggregated database, the national database, specialized databases, and other information systems with the labor database;

b) The national data portal, the National Public Service Portal, electronic information portals, administrative procedure processing information systems;

c) The electronic identification and authentication platform;

d) National identification applications;

d) Devices, means, software provided by the National Data Center.

2. The exploitation and use of data in the labor database to carry out the following tasks:

a) State management agencies on employment perform management and planning of labor and employment policies; provide information on the labor market, analyze, forecast labor supply and demand for agencies, organizations, and individuals;

b) Employees use their own information to provide and present when requested by the employer or a competent state management agency;

c) Employers can exploit information in the database about employees under their management and use.

LABOR MARKET INFORMATION SYSTEM

Article 12. Labor market information system

1. The labor market information system includes:

a) Labor market data extracted from the national aggregated database, national database, employee database, and other data components related to the labor market;

b) Information technology infrastructure;

c) Application software systems, software services, and cloud computing platforms serving the construction, management, and exploitation of labor market information.

2. The labor market information system is built and centrally managed in a unified way from the central to local levels; it is open; meets standards and norms for databases, economic and technical norms; ensures connection, sharing, and timely provision of data with the national aggregated database, the national database, and other relevant specialized databases in order to provide labor market information to agencies, organizations, and individuals to meet socio-economic development requirements.

Article 13. Labor market information

1. Information on labor supply, labor demand, and labor supply-demand connection includes:

a) Information and data on the non-economically active population, population aged 15 and over, and the labor force;

b) Information and data on employed labor;

c) Information and data on underemployed labor; unemployed persons; labor not fully utilizing their potential;

d) Information and data on job-seeking workers; labor recruitment and utilization needs; results of employment service activities;

d) Information on programs and plans to support employment and labor market development;

e) Forecast information on labor supply and demand.

2. Information on training and vocational skill levels, including:

a) Information and data on trained labor;

b) Information and data on professional and technical qualifications, fields of training, and sectors of training;

c) Information and data on certificates and vocational skills.

3. Information on job search trends and labor demand, including:

a) Information on job search trends by economic sector, occupation, professional and technical qualifications, and other work conditions;

b) Labor demand, job positions, economic sector, occupation, training sector, professional and technical qualifications that are in demand for recruitment;

c) Forecast information on labor demand.

4. Information on wages and income of workers, including:

a) Information on wages, bonuses, and average income of employees;

b) Information on welfare and benefit regimes.

Article 14. Sources for collecting information and data

1. Labor market information stipulated in this Decree is collected from the following sources:

a) Results of performing administrative professional procedures by competent state agencies;

b) From the national aggregated databases, national databases, labor databases, specialized databases, and other related databases;

c) From data, results, and reports of statistical survey programs;

d) From administrative data.

2. The authority managing the labor market information system is responsible for receiving information and data shared and provided by agencies and organizations as prescribed to integrate into the labor market information system.

Article 15. Information technology infrastructure

1. The information technology infrastructure of the central labor market information system includes: servers, workstations, equipment ensuring network connectivity, equipment ensuring network safety, network security, Internet connection transmission systems, storage devices, and other devices.

2. The local labor market information technology infrastructure includes: workstations, Internet connection transmission systems, and other devices.

Article 16. Software system, applications serving the management, exploitation, and use of the labor market information system

1. Software systems and applications serving labor registration, labor market information systems are integrated on the National Employment Exchange (https://www.vieclam.gov.vn).

2. Application software serving to update information, data, integrate commonly used data, popular application software, and retrieve information nationwide, with access addresses https://www.ttttld.vieclam.gov.vn and https://www.pbttttld.vieclam.gov.vn.

Article 17. Building the technical infrastructure system for information technology and software to serve the management and operation of the labor market information system

1. The construction of information technology infrastructure and software systems serving the management and operation of the labor market information system includes the following activities:

a) Establish, upgrade, and maintain information technology infrastructure;

b) Develop and upgrade software systems to manage and operate the labor market information system;

c) Training, workshops, and professional development to enhance the capacity of civil servants, public employees, and workers.

2. The Ministry of Home Affairs shall take the lead in organizing the construction of information technology infrastructure at the central level and software systems to serve the updating of information and data, safe data integration, encryption, clear access control to protect personal data and ensure compliance with legal regulations on personal information protection; protection of personal data; protection of state secrets; network information security; cybersecurity; publication, information and data lookup, and data sharing.

Article 18. Sharing and providing information and data

1. Ministries, ministerial-level agencies, and sectors are responsible for providing the following information:

a) The Ministry of Finance shares and provides information and data on business registration; attracting foreign investment to Vietnam; investment registration; the situation of workers participating in social insurance and unemployment insurance;

b) The Ministry of Education and Training provides information on the status and number of students belonging to vocational education and higher education institutions;

c) The Ministry of Industry and Trade, the Ministry of Agriculture and Environment, the Ministry of Construction, the Ministry of Science and Technology, the Ministry of Culture, Sports and Tourism, the Ministry of Ethnic Affairs and Religion, and the Ministry of Education and Training share and provide information and data on labor development plans and labor demand;

d) The central statistical agency shares and provides information and data on the labor market from surveys and statistics on population, labor and employment, living standards, enterprises, and business production establishments;

d) The National Data Center shares and provides information and data related to the labor market from databases under its management, stored at the National Data Center.

2. The provincial-level People's Committee is responsible for sharing and providing labor market information within the scope of local management and fully implementing reporting regimes related to labor market information as prescribed in the current legal documents.

3. The Ministry of Home Affairs shall issue a written request or other forms ensuring confirmation regarding the request to provide information and data related to labor market information, specifying the type of information and data; the level of detail, volume of information and data; the frequency of accessing information and data; the method of providing information and data; and the timeframe for providing information and data.

Article 19. Receiving, processing, and storing information and data

1. The Ministry of Home Affairs receives information and data from ministries, sectors, and provincial People's Committees as prescribed in Clauses 1 and 2 of Article 18 of this Decree; it also receives information and data about employees from ministries and sectors as prescribed in Clause 2 of Article 8 of this Decree.

2. The Ministry of Home Affairs is responsible for processing information and data before they are integrated and stored in the labor market information system. The content of information and data processing includes:

a) Checking and evaluating compliance with regulations and procedures in the collection of information and data;

b) Checking and evaluating the legal basis and reliability of the information and data;

c) Aggregating, arranging, and classifying information and data in accordance with the prescribed content.

3. In the case of editing information and data on the labor market information system, based on documents or direct requests from agencies or organizations requesting the editing of shared or provided information and data, the labor and employment management agency is responsible for coordinating the inspection, review, editing, updating, and supplementing to ensure the suitability, completeness, and accuracy of the information and data.

4. For information and data updated from specialized databases, the management agency of that specialized database is responsible for ensuring the accuracy of the information and data.

5. Labor market information and data must be digitized, stored, and preserved in accordance with the provisions of the law on archives and specialized regulations to ensure safety and convenience in the management, exploitation, and use of information.

6. Agencies and units assigned the responsibility of managing information systems must have a plan to digitize information that is not yet in digital form; they must have management, operational, and technical measures for information systems to ensure the security of information and digital data on the labor market.

Article 20. Updating and adjusting information and data

1. Information and data in the labor market information system are updated and adjusted from the following sources:

a) Results of adjustments and supplements from the implementation of administrative procedures and professional tasks of competent state agencies;

b) Proposals for amendments and supplements from agencies or organizations when changes occur or when information and data in the labor market information system are found to be incomplete or inaccurate;

c) From relevant databases when changes occur.

2. Agencies and organizations specified in Clause 1 and Clause 2, Article 18 of this Decree are responsible for updating and adjusting information and data in their respective fields when changes occur or supplements are needed, and notifying the Ministry of Home Affairs to update and adjust information and data in the labor market information system.

Article 21. Managing the labor market information system

3. The Ministry of Home Affairs shall develop a unified management of the labor market information system nationwide.

2. The labor market information system management agency is allowed to invest in or lease IT infrastructure, software systems for management, operation, and exploitation in accordance with the laws on the state budget and public procurement.

3. The labor market information system management agency shall implement the principles, solutions, and regulations of the law on cybersecurity and network information safety; directly or by assigning qualified organizations to undertake the management and operation of software systems, servers, IT equipment, computer networks, ensuring the operation of the system; issue and assign accounts and access rights to agencies, organizations, and individuals to declare, share, provide, and exploit labor market information and data, and revoke accounts and access rights of organizations and individuals who violate the provisions of this Decree.

4. The content of building and managing the labor market information system includes:

a) Investing in infrastructure and information technology equipment to serve the construction of the labor market information system;

b) Managing, maintaining, operating, and using the labor market information system;

c) Training human resources to serve the work of building, managing, maintaining, operating, and using the labor market information system and analyzing and forecasting the labor market;

d) Surveying, investigating, collecting, processing, updating, and integrating information into the labor market information system;

e) Developing tools, hiring experts to build and provide consultancy for analyzing and forecasting labor market information;

f) Implementing activities to ensure information safety and security.

5. The construction and management of the labor market information system shall be funded by the state budget based on the annual estimates of the Ministry of Home Affairs and other lawful sources of funding as prescribed by law.

Chapter IV IMPLEMENTATION ORGANIZATION

Article 22. Responsibilities of the Ministry of Home Affairs

1. Preside over and coordinate with relevant agencies to organize implementation, provide guidance, inspect, and urge the implementation of this Decree.

2. Preside over and coordinate with relevant agencies in the construction, development, management, protection, and use of information and data about workers and the labor market; ensure the security of the information system, data governance, access control, sharing, connectivity, and data exploitation.

3. Organize the construction and upgrade of a unified software system to manage, operate, and exploit the database on laborers and the labor market information system; manage the central labor market information system; share and provide labor market information to agencies, organizations, and individuals in accordance with the law.

4. Perform other tasks assigned under this Decree.

Article 23. Responsibilities of the Ministry of Public Security

1. Coordinate with the Ministry of Home Affairs to develop regulations on connecting and sharing information related to the labor market that is not under the scope of state secrets managed by the Ministry of Public Security, in accordance with regulations on information security and safety.

2. Develop the VNeID electronic identification application to register and adjust labor registration information.

3. Share and transfer the database of workers that has been collected from the National Target Program for Sustainable Poverty Reduction in the 2021 - 2025 period, and coordinate with the Ministry of Home Affairs to share and continue developing the worker database in compliance with legal regulations on security, safety, and confidentiality.

Article 24. Responsibilities of ministries, ministerial-level agencies, government-affiliated agencies, and provincial-level People's Committees

1. Ministries, ministerial-level agencies, government-affiliated agencies, and provincial-level People's Committees are responsible for directing their subordinate agencies and units to implement the provision, sharing, and connection of information about workers and labor market information within their authority as prescribed by this Decree.

2. The provincial-level People's Committee shall take the lead in organizing the construction and development of the labor market information system to serve the local objectives, ensuring compliance with technical standards, regulations, and the National Digital Architecture Framework; compiling and providing information on the labor market in the locality as prescribed by this Decree; organizing, propagating, and guiding local workers to register and adjust labor registration information in accordance with the provisions of this Decree.

Article 25. Effectiveness of enforcement

1. This decree takes effect from January 1, 2026.

2. The dossiers, procedures for registration, and adjustment of labor registration information for employees subject to compulsory social insurance participation under the provisions of Articles 5 and 7 of this Decree shall be carried out from July 1, 2026.

3. The dossiers, procedures for registration, and adjustment of labor registration information for employed workers not subject to compulsory insurance, and unemployed persons under the provisions of Articles 6 and 7 of this Decree shall be carried out from January 1, 2027.

4. The Minister, Heads of ministerial-level agencies, Heads of governmental agencies, and Chairpersons of the People's Committees of provinces and centrally-run cities are responsible for implementing this Decree./

ON BEHALF OF THE GOVERNMENT, DEPUTY PRIME MINISTER Pham Thi Thanh Tra

Appendix

(Attached with Decree No. 318/2025/NĐ-CP

December 12, 2025 of the Government) SOCIALIST REPUBLIC OF VIETNAM

Independence - Freedom - Happiness

ELECTRONIC DECLARATION FORM

REGISTRATION, ADJUSTMENT OF LABOR REGISTRATION INFORMATION 1. Surname, middle name, and given name:.......................................................................... 2. Date of birth (day/month/year):....../....../......... 3. Gender: ◻ Male ◻ Female 4. Personal identification number:....................................... 5. Social insurance number:..................... 6. Permanent residence address:................................................................................................. 7. Temporary residence (If different from permanent residence):........................................................... 8. Specific subjects (if any): ◻ Persons with disabilities ◻ Belong to poor households ◻ Belong to near-poor households ◻ Persons from households with reclaimed land ◻ Relatives of people who have contributed to the revolution ◻ Persons who have completed military service ◻ Persons who have completed service in the People's Public Security ◻ Ethnic minority → Ethnic group name: ...................................................................... 9. Information on the worker's qualifications 9.1. Highest completed/achieved general education level: Grade: ... 9.2. Highest achieved technical professional qualification:  No training  Technical worker without diploma/certificate  Vocational certificate under 3 months  National vocational skills certificate  Primary level  Intermediate level  College  University  Postgraduate Training/recognized field of study: .................................................................... 10. Information about economic activity participation status: ◻ Employed Fill in the following information in sections 11, 12, 13, 15 ◻ Unemployed Fill in the following information in sections 11, 14, 15 ◻ Not participating in economic activities, reason: ◻ Studying ◻ Retired ◻ Housekeeping

◻ Other

11. Social insurance (SI) participation status: ◻ Not participating in SI ◻ Voluntary SI ◻ Compulsory SI 12. Information about current employment: 12.1. Position/Job title: ............................................................................. 12.2. Occupation:................................................................................................. 12.3. Type of labor contract (LC): ◻ None ◻ Fixed-term ◻ Indefinite-term Start date of labor contract (day/month/year): ........................................ 12.4. Workplace:........................................................................................ Located in an industrial zone, economic zone, or high-tech zone: ◻ No ◻ Yes 13. Information about the employer 13.1. Employer's name: ........................................................................ 13.2. Code: ........................................................................................................... 13.3. Type: ◻ Individual freelancer (Self-employed) ◻ Household engaged in agricultural, forestry, fishery production, salt production ◻ Private business establishment ◻ Household business ◻ Cooperative, cooperative union, cooperative group

◻ Enterprise (◻ State-owned enterprise ◻ Non-state enterprise ◻ Foreign-invested enterprise) ◻ State sector ◻ Non-state public service provider ◻ Foreign sector ◻ Other mass organization 13.4. Head office address:..................................................................................... 13.5. Economic sector:.............................................................................................. 14. Information on unemployment status 14.1. Duration of unemployment: ◻ Less than 3 months ◻ From 3 months to 1 year ◻ Over 1 year 14.2. Reason for unemployment (information not mandatory) ◻ Newly graduated ◻ Agency, unit, organization, enterprise dissolved/closed ◻ End of contract ◻ Resigned ◻ Land acquired ◻ Other 15. Job search demand: ◻ No ◻ Yes Proceed to register for job search.

Notes:

The information fields have been linked to the National Population Database, the National Insurance Database, and other databases, so the information is automatically filled into the electronic declaration. The employee only fills in information that is not yet in the database.

INSTRUCTIONS FOR FILLING OUT INFORMATION

Electronic declaration for registering or updating employee registration information

1. Full name: Enter the full Vietnamese name with diacritics

2. Date of birth: Enter the full day, month, and year of birth

3. Gender:

Tick the box for the employee's gender (if male, tick "male"; if female, tick "female")

4. Personal identification number: Enter the number on the citizen ID, citizen identity card, or personal identification card of the employee

5. Social Insurance number:

Enter the Social Insurance number issued by the Social Insurance agency (employees can look up their Social Insurance number at: https://baohiemxahoi.gov.vn)

6. Place of permanent residence:

Select the category of province/commune where the employee is currently residing permanently.

7. Temporary residence:

Select the category of province/commune where the employee is temporarily residing (only fill in if different from permanent residence).

8. Specific category (if any):

Check the selection box. In case the "Ethnic minority" box is checked, continue to select the ethnic category.

9. Information about the employee's qualifications

9.1. Highest completed/achieved general education level:

Enter and select the highest class achieved/completed.

9.2. Highest achieved professional/technical qualification:

Check the selection box and continue to enter, select the major/profession trained or recognized according to the Education and Training List (Decision No. 01/2017/QD-TTg dated 17/01/2017 on the promulgation of the Education and Training List of the national education system).

10. Information about participation in economic activities: Check the selection box.

- Employed person is someone who does any work (not prohibited by law) to produce goods or provide services in order to generate income for themselves and their family. For the choice of the 'Employed person' box, continue entering information in items 11, 12, 13, 15.

- Unemployed person is someone who currently does not have a job, is looking for a job, and is ready to work. For the choice of the 'Unemployed person' box, continue entering information in items 11, 14, 15.

- When a worker adjusts information from employed or unemployed to not participating in economic activities, select and tick the 'Not participating in economic activities' box and continue to choose the reason for not participating in economic activities.

11. Social insurance (SI) participation status: Tick the selection box

- Compulsory social insurance is a type of social insurance organized by the State, in which employees and employers subject to compulsory social insurance are required to participate.

- Voluntary social insurance is a type of social insurance organized by the State, which Vietnamese citizens voluntarily participate in and can choose the contribution amount and payment method suitable for their income.

12. Information about current employment:

12.1. Position/job title:

Enter and select the position or job title according to the list of positions or job titles

12.2. Occupation:

Enter and select the name of the occupation that the worker is currently doing according to the Occupational List (Decision No. 34/2020/QĐ-TTg dated November 26, 2020, on promulgating the list of occupations in Vietnam)

12.3. Type of labor contract (LC): Tick the selection box

The registrant selects and ticks the box corresponding to the type of labor contract signed with the employer:

- A labor contract is an agreement between the employee and the employer regarding paid work, wages, working conditions, and the rights and obligations of each party in the labor relationship.

- A fixed-term labor contract is a contract in which both parties specify the duration and the termination date of the contract within a maximum of 36 months from the effective date of the contract.

- An indefinite-term labor contract is a contract in which both parties do not specify the duration or the termination date of the contract.

Start date of labor contract implementation (day/month/year): The employee enters the exact day, month, and year according to the labor contract signed with the employer.

12.4. Workplace:

- Select the province/commune where the employee is currently working.

In case the employee works without a fixed workplace, select the province/commune where the employee usually works the most in the month.

- Check the box to indicate whether the workplace is located in an industrial zone, economic zone, or high-tech zone.

13. Information about the employer

The employer is a business, agency, organization, cooperative, household, or individual that hires or employs workers to work for them under an agreement.

13.1. Employer's name:

Enter the full name of the business, agency, organization, cooperative, household, or individual where the worker is currently employed.

13.2. Code:

- For businesses, enter the full business code.

- For other employers, enter the tax code.

13.3. Type: Check the box corresponding to the type of employer

- Self-employed:

- Households engaged in agricultural, forestry, fisheries production, or salt production.

- Individual business establishments.

- A household business is registered and established by an individual or household members, who are fully responsible with all their assets for the business activities of the household.

- Cooperatives, cooperative unions, cooperative groups.

- An enterprise is an organization with its own name, assets, and business premises, established or registered for establishment under the provisions of law for business purposes.

+ State-owned enterprises include enterprises where the State holds more than 50% of the charter capital.

+ Non-state enterprises include enterprises where private individuals hold more than 50% of the charter capital.

+ Foreign-invested enterprises (FDI enterprises) include enterprises with foreign investment capital.

- The state sector includes agencies and units belonging to the organizational system of the Communist Party of Vietnam; agencies and units within the apparatus of the Vietnamese state; agencies and units belonging to the Vietnam Fatherland Front; agencies and units belonging to socio-political organizations; public service providers.

- Non-state public service providers are established in accordance with the provisions of law and have legal entity status.

- The foreign sector includes non-governmental organizations, voluntary organizations, community organizations... activities may be for-profit and need to generate profit, but all of that profit must be used to invest in the organization's activities rather than being distributed to members or used for the founder or anyone with control over the organization.

- Other collective organizations.

13.4. Head office address: Select the category of province/commune where the agency, unit, or organization has its main office.

13.5. Economic sector: Enter and select the category of the employer's main business sector according to the Level 3 Economic Sector System (Decision No. 36/2025/QD-TTg dated 29/9/2025 by the Prime Minister issuing the Vietnamese economic sector system).

14. Information about unemployment status

14.1. Duration of unemployment: Choose and tick the box that corresponds to the employee.

14.2. Reason for unemployment: Select and tick the box that applies to the worker. This is an optional information field.

15. Job search demand: Select and tick the box that corresponds to the worker's needs. If "Yes" is selected, the worker continues to fill out the Job Search Registration Form according to the Government's regulations on employment services.

In cases where applicable categories are replaced or amended by documents from competent authorities, the labor registration system is updated accordingly.