What is outsourced payroll service?
Payroll outsourcing is when a business assigns all or part of the work of calculating salary, deducting personal income tax, paying social insurance, health insurance, unemployment insurance and issuing salary slips to an outside specialized unit like Nhân Kiệt, instead of operating it internally.
5 main benefits when outsourcing payroll
- More accurate — the two-round independent reconciliation process minimizes errors that are common when calculating manually.
- Information security — senior management/personnel salary data is kept separate from within the company.
- Always update the law — regional minimum wage, social insurance rate, personal income tax schedule change regularly; A specialized partner will follow up on your behalf.
- Save operating costs — no need to recruit, train and maintain a dedicated C&B team in the early stages.
- Strategic resource focus — internal HR team spends time on recruitment, culture, and human resources development instead of processing data every month.
Nhân Kiệt's payroll outsourcing workflow
- Data collection — Timekeeping, allowances, bonuses, personnel fluctuations during the month.
- Calculation — Apply salary, personal income tax, and social insurance policies according to the latest regulations.
- Countercheck — Cross-check 2 rounds before finalizing official data.
- Issue pay slip — Send secure electronic pay slips individually to each employee.
- Tax reporting & payment — Report periodically, pay personal income tax and social insurance on time.
Note when choosing an outsourcing payroll partner
Enterprises should check: (1) whether the unit has a clear commitment to confidentiality (NDA); (2) do you have experience with FDI enterprises/similar industries; (3) policy for handling errors or delays; (4) multilingual support if the management is foreign.
Frequently asked questions
What scale of businesses is this service suitable for? Suitable for all sizes, from 10 to thousands of employees - most effective for new businesses entering Vietnam that do not have a specialized C&B department.
What criteria are the costs calculated based on? Usually calculated based on the number of employees per pay period, there are fixed packages or per person — see service details or contact to receive a quote.