Quick answer: The new factory at VSIP 3 (formerly Binh Duong) should divide the workforce plan according to the phased increase in capacity, hand over in small batches, invest in initial training, and immediately set up attendance, records, and reconciliation processes. Use staffing services during peak periods, while simultaneously recruiting direct hires for long-term positions.
VSIP 3 is an industrial park within the VSIP system, located in the former Binh Duong area (now part of Ho Chi Minh City after the merger on 01/07/2025). For newly constructed or newly operational factories, the initial phase is usually the most challenging in terms of manpower: requiring many people in a short time, needing training from scratch, and lacking data to accurately forecast numbers.
Manpower challenges of the new factory
- Quick recruitment, large quantity: production capacity increases in stages, so demand changes continuously.
- No core team yet: need experienced people to guide newcomers.
- Incomplete HR process: contracts, attendance tracking, payroll, and insurance need to be set up alongside production.
- Geographical distance: new factories are often located farther from the center, affecting workers' commuting.
Stage-based supply solutions (ramp-up)
| Phase | Needs | Coordination method |
|---|---|---|
| Preparation for trial run | Small teams, good skills | Technical labor supply and team leaders |
| Increase capacity | Rapid headcount increase | Handover in batches, training by group |
| Stabilize production | Stable quantity, fluctuates according to orders | Switch to periodic supply, supplement seasonally |
| Peak season | Sudden increase | Supplement with seasonal staff with reserves |
Implementation process at VSIP 3
Submit requests according to the capacity increase plan. Businesses share the quantity plan in stages rather than a single number; Nhân Kiệt inspects the factory, production lines, safety, and skill requirements.
Quotation, negotiation, contract signing. Quotations are broken down by item and include a price list according to quantity; contracts are in writing, specifying the delivery schedule in batches.
Implementation of supply and training. Selection is carried out in batches, labor contracts are signed, coordination for internal rules training, safety, and group operation procedures; agreement on shift arrangement and task assignment.
Care and handling arising issues. Monitor the site closely, support workers to get familiar with the new environment, and quickly address any problems.
Finalize work, reconcile, and payment. Immediately set up work sheet templates and reconciliation procedures from the beginning; at the end of the month, confirm, make payments, pay wages, and handle social insurance for workers.
Full description of the 10 steps can be seen at Labor supply and rental in Ho Chi Minh City.
Advice for a New Factory
Don't hire too early. Handing over personnel too early compared to the machine operating schedule increases costs; coordinate the handover schedule with the installation progress.
Invest in initial training. Properly trained newcomers help reduce scrap and accidents, while also retaining good employees better.
Standardize records from the beginning. Set up lists, contracts, time sheets, and insurance for both suppliers and directly hired labor so that you do not have to fix them later.
Consider direct hiring in parallel. Use suppliers during peak periods while directly hiring for long-term positions; see Hiring industrial park workers: channels, costs, process.
Know the legal limits of subcontracting. The maximum term is 12 months for one employee according to the 2019 Labor Code; the job must be listed in the Decree 145/2020/NĐ-CP.
Workforce roadmap when a new factory starts operation
- Before trial runs: identify core groups, team leaders, technicians; can use subcontracting for this group.
- Trial runs: small group, focus on training and perfecting processes.
- Increasing capacity: add people in batches; each batch receives training and mentoring.
- Stabilization: convert most permanent positions to direct recruitment, keep subcontracting for fluctuating demand.
Common mistakes in new factories
- Hiring too many people before the production line is ready, incurring idle labor costs.
- Superficial training results in high scrap rates and accidents.
- There is no standard timesheet template, and creating one only at the end of the month leads to errors.
- Without a team leader, new employees lack guidance.
Create a short personnel handbook for newcomers.
A 4-6 page handbook including rules, working hours, safety procedures, how to request leave, and contact persons for issues will help new employees integrate quickly and reduce repetitive questions. Coordinate with the supplying unit to distribute it to workers on their first day.
Frequently asked questions
Which locality does VSIP 3 currently belong to? VSIP 3 used to belong to Bình Dương; from 01/07/2025, Bình Dương will be merged into Ho Chi Minh City.
How many employees should the new factory start hiring? It is recommended to start with a core skilled group and gradually increase according to the machine operation plan; share the plan for each phase so Nhân Kiệt can prepare resources.
Is initial training supported? Both parties coordinate to train on rules, safety, and operations; the content and duration are agreed upon in the contract.
Can outsourced workers be converted to official employees? This should be agreed upon in advance in the contract with the supplying unit, including conditions and procedures for the conversion.
Contact
Send a request at Labor supply and lease service or Contact. Hotline 0901 557 456.