Quick answer: Enterprises in Tan Thuan Export Processing Zone (District 7) supplement manpower by sending requests, surveying working conditions, signing contracts that include terms to provide labor documents when evaluated by foreign clients, and then receiving the selected personnel. At the end of the month, they finalize work, reconcile, and make payments; the supplying unit pays salaries and contributes to insurance.
Tan Thuan Export Processing Zone in District 7, Ho Chi Minh City, was established in 1991 and is known as the first export processing zone in Vietnam. More than three decades later, this area is still home to many enterprises producing for the export market in industries such as electronics, garment, household appliances, and production support services.
Characteristics of labor demand in export processing zones
- Linked to export orders: labor demand is clearly cyclical according to the season of orders and delivery times.
- Strict delivery deadlines: when orders surge suddenly, businesses need additional staff immediately and cannot follow a long recruitment process.
- High compliance standards: many foreign customers inspect working conditions; employee records, contracts, and insurance need to be complete and transparent.
- Location near the center: local labor supply is abundant from inner-city districts and surrounding areas.
Why compliance with labor records is especially important in export processing zones
Exporting businesses are often evaluated by foreign customers on labor conditions. When outsourcing workforce, businesses need to require the supplier to prove: employment contracts with each individual, compulsory insurance contributions, payroll, and timekeeping records. A professional supplier must be able to provide these documents when requested.
Process at Tan Thuan Export Processing Zone
- Submit request: position, quantity, shift, time, standards of the end customer if available.
- Survey: working conditions, entry regulations of the export processing zone, safety, and inspection requirements of foreign customers.
- Quotation and negotiation: break down items, agree on quantity, replacement methods, and finalize work.
- Sign contract in writing, with provisions to provide employee records when evaluated.
- Implement supply: selection, employment contract signing, and handover.
- Training, management, shift allocation, assignment: coordination between both parties.
- Care and handle arising issues on site.
- Finalize work, reconcile, and confirm at the end of the month.
- Payment, salary disbursement, insurance contribution.
Detailed step-by-step explanation can be found at Labor supply and leasing in Ho Chi Minh City: 10-step process.
Terms that should be included in the contract
- Providing documents when audited: labor list, contracts, insurance documents, payroll.
- Time to finalize work and confirmation form.
- How to handle overtime during peak season and holidays.
- Personnel replacement when absent or not meeting requirements.
- Occupational safety responsibilities and accident handling.
The full list of terms can be found at Labor supply contract: terms that should be included.
Legal notes
Labor leasing is a conditional profession (Article 52 of the 2019 Labor Code): the leasing enterprise must have a license; the maximum duration is 12 months for one employee; the work must be on the list according to Decree 145/2020/NĐ-CP. Labor supply under a service contract is not considered leasing, but it must still ensure the rights of employees. Please read What is labor leasing before choosing the form.
Preparing documents for the assessment of foreign clients
Exporting enterprises are often assessed on labor conditions by clients or third parties. When there are outsourced employees, the document set should be ready:
- List of employees currently working and their positions.
- Individual labor contracts with the supplying unit.
- Documents for compulsory insurance contributions for each period.
- Timesheets, payroll, and salary receipts.
- - Complaint procedures and contact points for resolution.
- Safety training records and protective equipment.
Request the supplying unit to commit to providing these within a specific timeframe (for example, a few working days) upon receiving the request.
Working hours and overtime
Delivery seasons often come with overtime. Agree from the beginning: limit overtime hours according to regulations, allowances, how to record working hours, and the procedure to obtain worker consent. This protects workers and helps businesses avoid violations.
How to choose a supplying unit
Prioritize units with clear, transparent processes for insurance and timesheets, on-site staff, and quick feedback. See more criteria in the article How to choose a reputable labor supply provider: 10 criteria.
Frequently asked questions
When was Tan Thuan Export Processing Zone established? Tan Thuan Export Processing Zone in District 7, Ho Chi Minh City was established in 1991 and is the first export processing zone in Vietnam.
Can export processing enterprises hire labor through a supply unit? Yes, as long as the outsourcing complies with labor laws and the work matches the chosen form (supply or lease). Enterprises should additionally refer to the specific procedures of the export processing zone if any.
What documents need to be prepared when foreign clients conduct evaluations? List of employees, labor contracts, insurance payment documents, time sheets, and payroll; request the supply unit to commit to providing these in the contract.
Is it possible to hire for a short term for urgent orders? Yes. Please provide the quantity, work shifts, and deadline as soon as possible for Nhân Kiệt to survey and quote.
Contact
Send a request at Labor supply and lease service or Contact. Hotline 0901 557 456.